President:
Position requires significant time commitment around time of major fundraisers
Attend and facilitate monthly meetings
Set agenda for each meeting
Public relations with community, other booster club teams and school administrators
Create “welcome” letter at the beginning of each season
Chair fundraising competitions including Youth Competition and Victor Cheer Classic, as well as be an ex officio member of all committees of the VCBA
Oversee advertising for fundraisers (working with event chairperson/communications)
Coordinate with committee chairs on an ongoing basis about progress, needs and support for subcommittee work (fundraisers, Sr. Night, banquet, etc.)
Maintain fundraiser spreadsheet
Vice President:
Attend monthly meetings
Facilitate meetings or other events in the absence of the president
Assist President in chairing fundraising events and activities
Head up a sub-committee and/or be on a sub-committee
Notify all Executive Board Members of all meetings and upcoming events
Provide a slate of officers and oversee voting
Secretary:
Attend monthly meetings
Keep minutes and agenda for upcoming meetings
Maintain “thank you” list and send out “thank you” letters on an ongoing basis
Complete and submit “Fundraiser Request” forms to the Assistant Superintendent
Complete and submit “Facility Usage” forms
Treasurer:
Position requires strong excel skills and preferably a knowledge of accounting
Attend monthly meetings
Ensure an annual budget is established and approved
Prepare and file required federal and state tax and information returns, as well as NYS sales tax returns/payments
Maintain procedures and policies to ensure the Association retains its federal and state tax exempt status
Create and provide monthly and year-end financial report
Keep detailed records of all monetary transactions
Provide/maintain cash control guidelines/procedures
Maintain inventory of supplies
Coordinate/manage cash delivery and collection at fundraising events
Communications:
Maintains communication between parents/guadrians, cheerleaders, VCBA and coaches (maintain contact information sheets, e-mail distribution list, and applicable texting communication app)
Place ads (in school newsletters, competition programs, local newspapers) on behalf of the VCBA
Maintain “Victor Cheerleading” website and social media presence
Team Parent Representative: This position is appointed by coaches of each team
Attend monthly meetings, if possible.
Work with Communications Officer to maintain/check accuracy of contact information sheets and e-mail distribution list for your team.
If asked by Board, act as liaison between team (parents/cheerleaders) and the VCBA by sending e-mails, making phone calls and sending home flyers.
If asked by Board, solicit volunteers for select events: competition, pasta dinner and distribution of Cheer Bash tickets (varies depending on fundraisers selected)
Help the cheerleaders to organize an end-of-season gift for team’s coach Coordinate with Coach to organize events to “cheer on your team” like “spirit bags”, team dinners, hair curling… whatever sounds fun and you are willing to do